Exhibition Location
The Sustainable Packaging Exhibition will be held on Wednesday,
October 9th in the Vinoy Grand Ballroom during the Evening Reception, 4:30 PM to 7:00 PM
Tabletop Space Selection
Please review the Floor Plan and, during your registration process, indicate your first and second choices of tabletop location. All assignments will be made on a first-come, first-served basis.
Information Needed
To ensure that your company is accurately identified in the Exhibitor Profiles portion of the attendees'
Sustainable Packaging Forum Workbook, please send the following to martinellij@bnpmedia.com
as soon as possible:
- 25-50 word description of the products/services your company provides and will exhibit
- Your company logo, as an e-mail attachment. For best print quality, please provide an .eps file.
We can also work with a .tif or .jpg file - must it must be at least 300 dpi and at least 2 inches wide.
NOTE: We must receive these items by September 13, 2013 to guarantee your company's listing in the exhibitor profiles of workbook.
Exhibition Set-Up
Exhibitor set-up will take place on Wednesday from 3:00 to 4:30 PM in the Grand Ballroom. Please note that all exhibits must be operational and ready for business by 4:30 pm on October 9th.
Each exhibit space consists of a 6' x 30" draped table with two chairs and a 5x17 table tent sign with your company name.
Due to ballroom space limitations, all freestanding exhibit displays, signs or banners must be no wider than 6 feet.
Pop-up exhibits are only permitted if they are 6 feet wide or less. You must purchase an additional exhibit
space if your exhibit is wider than 6 feet.
Teardown
Exhibits must be completely dismantled and cleared by 9:00 pm on Wednesday, October 9th. Any items left unpacked / ready to ship by 9:00 pm will be discarded.
Shipping
Exhibit materials may arrive at the hotel up to three working days prior to the Exhibition setup (no earlier than October 4) and must
include your company's onsite representative, a return address and the following information:
Attn: (your name) (your company)
SUSTAINABLE PKG FORUM 10/8-10/10/13
Packaging Strategies
Convention Services: Carol McKenna
RENAISSANCE VINOY RESORT
501 5th Avenue NE
St. Petersburg, FL 33701
The hotel will NOT accept C.O.D. shipments.
We strongly recommend that you confirm delivery of your shipment through your shipping company
PRIOR TO YOUR ARRIVAL.
Any postage, shipping or freight charges applied to materials being sent to or from the hotel is the sole responsibility of client.
All incoming boxes are subject to package handling fees based on the following matrix:
0 to 5 lbs. $5.00 each
6 to 20 lbs. $10.00 each
21 to 50 lbs. $15.00 each
Over 50 lbs. $25.00 each
Crates $75.00 each (fee may increase based on size/weight)
Pallets $75.00 each
Please note that boxes onsite will not be delivered to meeting rooms unless receiving guest is available for a signature.
Teardown
Exhibits must be completely dismantled and packed up by 9:00 pm on Wednesday, October 9th.
NOTE: Any items (other than packed shipments) left in the ballroom after 9:00 pm will be discarded.
Outbound shipments
All parcels must be securely packed and clearly addressed. You must make pick-up arrangements directly with your freight company.
The name, telephone numbers, and confirmation pickup number of the freight company must be noted on the packages/crates.
Labels must be completely filled out with your company's account number or credit card number. If proper account information
and/or shipping information is not provided and/or shipping arrangements are not made,
additional fees may be charged by the hotel.
The hotel will hold and store items left after an event for no more than three (3) business days. If storage exceeds that time period,
a $25 per item/day storage fee will be added.
Electrical Services
Exhibitors may rent electricity and phone lines directly from the hotel in-house supplier, at an additional cost.
To make arrangements for electrical and internet/phone services, complete the hotel's Order Form and fax to 813-889-7619. If you have any questions or problems with this form, please contact Jody Lewis at the Renaissance Vinoy, 813-884-7168 ext 2606 or jody.lewis@avispl.com
Registration / Additional Personnel
Exhibiting companies may register additional attendees at the lowest team discounted rate of $855 per person. These attendees will have full access to general sessions and all networking events.
